New England Town Meetings, often referred to as a true town meeting, are universally recognized as the purest form of democracy. Throughout Massachusetts, Maine, New Hampshire, Connecticut and Rhode Island, towns and communities call upon their citizens to come together in a formal setting to debate, discuss, and decide on matters that impact their lives and communities.
Prior to each meeting, a small board of elected “selectmen” which are essentially the executive arm of Government in New England towns, publish a Warrant, which is an agenda of important items to be voted on during the town meeting. Traditionally, town meeting participants have used voice, paper or hand votes to approve or disapprove of the Warrant items, however in today’s modern town meetings, many communities are quickly adopting electronic voting technology to accurately count the votes and calculate if an item has passed or failed.
Can I have a meeting outdoors?
There have been many Town Meetings during the Pandemic that took place outside. Just ask towns like Orange, Sterling, Stow, Lancaster, or even New Hampshire House of Representatives who all held their meetings at airports, parking lots, baseball fields, and other odd places.
Is the voting secure?
Scroll down to the Security section and learn more at www.meridiaars.com/security to gain confidence in our voting system. More than two dozen towns in MA and many others around the U.S. already did.
How do you distribute keypads to the voters?
It’s an individual decision.
Feel free to contact us (click the Get Quote button, call, or email us) and based on your specific meeting venue, number of people, and your voter registration process, we can recommend the best way to do it.
Normally, the towns in Massachusetts do not assign keypads to individuals, so that the voting can be truly anonymous, but they might note the clicker number so that they can track it down if it is missing.
You can put the clicker inside the ‘voter registration packet’ if there is one given out at the door.
COVID-19 precautions also caused a lot of changes, so a sanitizing station(s) might be necessary, and you will most likely have more registration stations than usual, so that you can accommodate the social-distancing requirements.
Is it possible to split the audience into multiple voting areas?
We can accommodate multiple rooms easily. Towns like Stow and Raynham had to split their audience into indoor (gym and/or cafeteria) and outdoor (baseball field) in order to fit all the participants into the Town Meeting.
Do you need to split your voters into more than two rooms? Ask us how it’s done and what logistical accommodations do we use for those scenarios.
Is the voting anonymous?
The TownVOTE software can be configured to only show what you need to see – the subtotal of Yes and No votes, and a total of votes received. We also recommend that you hide the subtotals until after the vote is closed to prevent ‘herd mentality‘.
What happens if we lose some keypads?
No problem. You’ll disable them.
See the Security section a bit lower on this page for more details, but part of the software security configuration is the fact that you are able to define a segment of the keypad range that the base receiver (antenna) will recognize and it will not allow any keypad outside of this range to vote.
Similarly, on a granular level, you can disable an individual keypad, or keypads. That way, if it is lost, or someone just forgot to return it, but it might be in someone’s pocket at the next meeting, you can disable it and the keypad will never be able to submit a ‘rogue’ vote that you did not authorize.
Leicester, MA – Kristine Forsberg
Stow, MA – Deb Seith
Sterling, MA – Fred Aponte
Rutland, MA – Anita Carlson
Lanesborough, MA – Gordon Hubbard
Charlton, MA – Karen LaCroix
Uxbridge, MA – Kelly Dumas
Bellingham, MA – Anna Odabashian
Hamilton, MA – Tim Olson
Wenham, MA – Nicole Roebuck
Lunenburg, MA – Kathryn Herrick
Boylston, MA – April Steward
Lancaster, MA – Melissa Pelletier
Princeton, MA – Nathan Boudreau
Sturbridge, MA – Lynne Girouard
Berlin, MA – Margaret Nartowics
Holden, MA – Jeanne Hudson
Lee, MA – Christopher Britain
Conway, MA – Laurie Lucier
South Hadley, MA – James Doolitlle
Orange, MA – Nancy Blackmer
Northbridge, MA – Linda Zywien
Ware, MA – Kathleen Coulombe
Raynham, MA – Marsha Sylvia
Bolton, MA – Ninotchka Rogers
Rehoboth, MA – Laura Schwall
Westwood, MA – Dottie Powers
Seekonk, MA – Florice Craig
Dedham, MA – Leon Goodwin
Warren, MA – Nancy Lowell
Blackstone, MA – Dori Vecchio
Everyone involved in a town meeting, from the participants to the organizers need to do their part in ensuring that the voting is secure, accountable and accurate.
Meridia provides a highly-secure system that works completely offline and can be configured to your needs, thus it cannot be accessed from the outside and can accommodate your specific event. As a meeting organizer, you need to make sure that the vote happens in a secure environment.
Visit our Electronic Voting Security page for full details. Here are a few highlights on how to make the meeting and especially the voting as secure as possible.
Having a meeting inside a large venue can be intimidating and requires careful planning. Especially when it comes to electronic voting systems, you should consider consulting with, or even hiring on-site technical support.
With advanced antenna arrays, even an area of 80,000 square feet with two levels where voters in Town of Leicester, MA could freely seat themselves observing all COVID-19 restrictions can be covered easily and securely.
With our Extended-Range Base Receiver, we can cover a large area (like an airport field in Town of Sterling, MA) as well as accommodate up to 2,000 voters. With multiple receivers, we can easily handle up to 16,000 total participants.
In some of our meetings, due to COVID-19 restrictions, we had to split the audience into two sections (like in Town of Stow, MA) – inside and outside, and bring all votes together as if they were sitting all in one room.
All Meridia wireless audience response clickers have dedicated Yes/No/Abstain buttons and display for enhanced vote confirmation increasing voters’ confidence in the system and clearly confirming their activity.
Choose your clicker based on battery life, size, display or range.