E-Voting System in Town/City/County Council Meetings
Enable Fast, Digital Hand Voting/Counting
Enforce Standard and Custom Majority Rules
Put Council Members' Votes on Record
Visualize Your Council's or Board's Votes Instantly
Enforce Bylaws, Voting Regulations, FOIA Compliance
Public Health Emergency has been extended until April 11, 2023, and while the live events have been returning to traditional indoor venues, we still recommend that you use Visual Vote Confirmation as a best practice in secure electronic voting.
Thank you for working with us so diligently over the last three years to make things work even in the most difficult of environments.
E-Voting System in Town, City, County, Board, and Council Meetings
Small and medium representative governments across the U.S. and the world have embraced the municipal meeting voting system in their legislative meetings. We integrate municipal voting system with Zoom, Microsoft Teams, WebEx, to create a hybrid of in-person and virtual participants, or if you prefer, disconnect from the internet and vote offline with just the clickers.
City Council Boards small and large have to vote on everyday issues that each town faces. Using the Meridia e-voting system clickers, they can securely cast their vote and get it on the record immediately.
The TownVOTE software uses a clear and easy-to-understand voting grid format with Visual Vote Confirmation that shows in real time whether each member voted, or it can be set up to show how each member voted after the vote is closed.
Ever since Meridia’s TownVOTE voting system replaced the hand and voice votes, when we livestream our business meeting, it makes it easy for councilors, staff and any members of the public to see and understand exactly how a councilor has voted and exactly what they are voting on. It adds so much clarity to the meetings, and it saves a lot of time over any voting confusion. The audience is especially pleased about the added accessibility features.
— Hedi Mueller, Democracy Advisor, City of Wellington, New Zealand
Representative City and Town Councils Using Our E-Voting System
32 City, Town & County Clerks and Counting…
Hedi Mueller
City of Wellington, New Zealand
David Mendoza-Wolfson
City of London, United Kingdom
Jennifer West
Kentville, Nova Scotia
Jason Parish
Butte-Silver Bow, MT
Lesley Ward
City of St. Petersburg, FL
Juan Urbina
City of Winter Park, FL
Keith Seaman
City of Greenville, TX
Andy Sheppard
City of Memphis, TN
Kim Gilley
City of Medina, TN
Brian Stamm
City of Cookeville, TN
Seth Sorensen
City of Alliance, NE
Andy Bauer
Chippewa County, WI
Carlo Nafarrete
City of La Palma, CA
Jeremy Harder
City of Gillette, WY
Peter deBlanc
Town of Dewey-Humboldt, AZ
Trent Miner
Wood County, WI
Joe Colley
City of Saginaw, TX
Liana Glavin
Adams County, WI
Angie Point, IdCMC
City of Caldwell, ID
Brenda J. Delbert
City of Wheeling, WV
Daniel Nam
City of Milpitas, CA
Anthony Ward
Casco, ME
John Hawley
Naples, ME
Kelly Sides
Scotts Bluff County, NE
Alexis Voulgaris
Town of Greenwich, CT
Christopher Williams
James City County, VA
Lisa Cornell
Scholharie County, NY
Lynn Fitch
Sawyer County, WI
Kathy Brandt
Marinette County, WI
Mike Sprinkle
Clark County, WA
Maria Davis
Portage County, WI
Dorothy Burkhalter
Town of Windermere, FL
Cody Roe
City of McLoud, OK
Belinda Lawrence
Kenosha County, WI
Jeff Hanshaw
West Hants, Nova Scotia
What do Clerks Say About TownVOTE
How is TownVOTE Different?
We designed TownVOTE with you in mind. In fact, many Town Clerks’ thoughts and feedback went into designing it to what it is today.
Two largest government bodies in the U.S. – The House of Representatives and New Hampshire House of Representatives are using the system today in their legislative voting.
We always listened to our clients and made sure that their feedback is heard and implemented as soon as possible.
Security first. Our dedicated voting devices (clickers) use a closed-circuit, short-range, proprietary RF protocol.
We’ll take care of you on the phone or via email. Or learn at your own pace with help from our extensive Knowledge Base or training videos.
Customize your Voting Grid to show only what you need to see. Anonymize the results, or show how everyone voted. Suppress the ‘herd mentality’ or ‘herd voting.’
Stay offline. You don’t need internet to run things inside the meeting/board room.
Optionally, you can allow online participants to join the voting session, but you have the last word on whether to allow them in or not.
Easier. Cheaper. RollCall Pro or OpenMeeting Replacement.
Why pay an expensive annual subscription?
RollCall Pro software and OpenMeeting solutions are easily replaceable with Meridia’s TownVOTE dedicated, secure devices and software for all your municipal and county digital voting.
We will advise on the best transition and use of the new municipal meeting voting system, provide one-on-one online training and continue to support you and your staff along the way.
Contact us to have a better experience, better support and better meetings.
Cheaper - Why Pay Thousands of Dollars?
Plug & Play - Easy to Deploy.
Reputable - See Our Testimonials.
Secure - Offline by Default. Online if Needed.
Meeting & Voting Security Best Practices
Everyone involved in a town meeting, from the participants to the organizers need to do their part in ensuring that the voting is secure, accountable and accurate.
Meridia provides a highly secure, offline, close-circuit, short-range system that can be configured to your needs and defaults to a Visual Vote Confirmation for absolute vote integrity. As a meeting organizer, you need to make sure that the vote happens in a secure environment.
Visit our Electronic Voting Security page for full details. Here are a few highlights on how to make the meeting and especially the voting as secure as possible.
What Meridia System Offers
Proprietary Radio Frequency (RF) protocol with multiple layers of security checks, like detection of channel interference.
The close-circuit nature of the system and relatively short range means that only the people in the immediate vicinity of the system can vote.
You can ask that we ship the system so that only specific keypads can work with the pre-configured base receiver (antenna).
Lost clicker can be prevented from voting by removing it from the (required) participant list.
The software allows for keypads to be assigned to individuals, while still keeping the vote results anonymous.
Many voting screen configuration options, including Vote Confirmation Grid, Anonymous - No Grid, and combination thereof.
What You Need to Know
Distribute keypads only to the registered voters. Secure the remaining/undistributed keypads to prevent theft.
Secure the perimeter of the voting area. Make sure no unauthorized persons are in it.
Control the movement of voters in and out of the voting area. Collect keypads when they leave.
Make sure your computer running the Meridia software is up-to-date and secure.
Test the system before each meeting. Use one or two test questions to teach the audience how to use it.
Set up a Visual Vote Confirmation screen to allow the audience to audit their votes.
We recommend that you create a Checklist of things you need to do before each meeting and that you designate staff that will be responsible for each element/task. You can base your version of the Checklist on ours – find it in the Knowledge Base.
See How Cities Around the World Use TownVOTE
Town of Greenwich, CT, after two months of diligent Pilot program, used their electronic voting system for the first time on December 12, 2022.
Greenwich utilizes the Representative Town Government and holds Town Meetings where due to their specific requirements, they needed to use the Hybrid Mode in TownVOTE, which allows both offline and online participants cast their votes at the same time.
Town of Greenwich, CT – December 12, 2022
They were able to realize significant, 80% improvement in speed of voting, compared to the traditional methods and almost instant vote resolution.
Both online and offline Greenwich district representatives were also able to visually confirm their votes after they were cast, further improving the new method of voting.
During the Council Meeting of City of Wellington in New Zealand, the items being voted on come up quick and they need to record the vote just as fast.
Wellington’s Democracy Advisor, Hedi Mueller says: “In the past, it wasn’t clear which clause the councilors were voting on, and it was difficult for the public to see and understand exactly how a member of the council has voted.” Now, the visual record of each vote and related reporting is immediately available to the Town Clerk and if needed, to the public, too.
Sometimes the councilors move multiple amendments so the TownVOTE software operator has to enter everything on the fly and quickly get back to the vote to continue the session. “To be able to prepare the entire agenda ahead of time, but also have the ability to enter any motion or amendment ad-hoc saves us a lot of headaches, and the visual clarity of each vote prevents any confusion and lost time” says Mueller.
Wellington City Council – Council – March 31, 2021
Wellington chooses to anonymize the votes during the vote to prevent ‘herd mentality‘, but shows how each person voted automatically after the vote closes.
The public watching the meeting session on Zoom can instantly see who is voting and what their vote is, since the TownVOTE software seamlessly integrates into their computer and audio-visual system.
Wellington City Council – Extraordinary Council Meeting – June 12, 2021
With the latest update, TownVOTE users can enable “high-contrast” mode so that the display is more accessible to people with color-blindness. The display can also be customized to show bigger visual elements, so that when it’s integrated with the A/V system and/or the Zoom broadcast, public can clearly see what’s being discussed, who voted, and how.
Purchase Our Clickers
All Meridia wireless audience response clickers have dedicated Yes/No/Abstain buttons and display for enhanced vote confirmation increasing voters’ confidence in the system and clearly confirming their activity.
Choose your clicker based on battery life, size, display or range.