E-Voting System in Town and City Council Meetings

Enable Quick, Secure and Reliable Vote. Every Time.

Enforce Standard and Custom Majority Rules

Put Council Members' Votes on Record. Automatically.

Visualize Both ``Yay`` and ``Nay`` Votes at the Same Time.

E-Voting System in Town and City Council Meetings

Towns across the U.S. and many international locations have embraced a new, secure and convenient way to vote.

City Council Boards small and large have to vote on everyday issues that each town faces. Using the Meridia e-voting system clickers, they can securely cast their vote and get it on the record immediately.

The TownVOTE software uses a clear and easy-to-understand voting grid format that shows in real time whether each member voted, or it can be set up to show how each member voted after the vote is closed.

City and Town Councils Using Our E-Voting System

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Hedi Mueller
City of Wellington, New Zealand

City of West Hants, Nova Scotia

Jeff Hanshaw
West Hants, Nova Scotia

City of Butte-Silver Bow, MT

Jason Parish
Butte-Silver Bow, MT

Town of Dewey-Humboldt, AZ

Peter deBlanc
Town of Dewey-Humboldt, AZ

City of St. Petersburg, FL logo

Lesley Ward
City of St. Petersburg, FL

City of Winter Park, FL

Juan Urbina
City of Winter Park, FL

City of Greenville, TX

Keith Seaman
City of Greenville, TX

City of Memphis, TN

Andy Sheppard
City of Memphis, TN

City of Medina, TN Logo

Kim Gilley
City of Medina, TN

City of Cookeville, TN Logo

Brian Stamm
City of Cookeville, TN

City of Alliance, NE Logo

Seth Sorensen
City of Alliance, NE

Chippewa County, WI Logo

Andy Bauer
Chippewa County, WI

City of La Palma, CA Logo Seal

Carlo Nafarrete
City of La Palma, CA

City of Gillette, WY Logo

Jeremy Harder
City of Gillette, WY

Meeting & Voting Security Best Practices

Everyone taking part in a council meeting needs to do their part in ensuring that the voting is secure, accountable and accurate.
Our highly-secure system does not have to be connected to the internet to work and can be configured to your needs, thus it cannot be accessed from the outside and can accommodate your specific event. You should know how to make sure that the vote happens in a secure environment.

Visit our Electronic Voting Security page for full details. Here are a few highlights on how to make the meeting and especially the voting as secure as possible.

What Meridia System Offers

  • Proprietary Radio Frequency (RF) protocol with multiple layers of security checks ensures that no one is listening.

  • The close-circuit nature of the system and relatively short range means that only the people in the immediate vicinity of the system can vote.

  • You can ask that we ship the system so that only specific keypads can work with the pre-configured base receiver (antenna).

  • Lost clicker can be prevented from voting by removing it from the (required) participant list.

  • The software allows for keypads to be assigned to individuals, while still keeping the vote results anonymous.

What You Need to Know

  • Distribute keypads only to the registered voters. Secure the remaining/undistributed keypads to prevent theft.

  • Secure the perimeter of the voting area. Make sure no unauthorized persons are in it.

  • Control the movement of voters in and out of the voting area. Collect keypads when they leave.

  • Make sure your computer running the Meridia software is up-to-date and secure.

  • Test the system before each meeting. Teach the audience on how to use it.

We recommend that you create a Checklist of things you need to do before each meeting and that you designate staff that will be responsible for each element/task. You can base your version of the Checklist on ours – find it in the Knowledge Base.

See How City of Wellington Uses TownVOTE

During the Council Meeting of City of Wellington in New Zealand, the items being voted on come up quick and they need to record the vote just as fast.

Wellington’s Democracy Advisor, Hedi Mueller says: “In the past, it wasn’t clear which clause the councilors were voting on, and it was difficult for the public to see and understand exactly how a member of the council has voted.” Now, the visual record of each vote and related reporting is immediately available to the Town Clerk and if needed, to the public, too.

Sometimes the councilors move multiple amendments so the TownVOTE software operator has to enter everything on the fly and quickly get back to the vote to continue the session. “To be able to prepare the entire agenda ahead of time, but also have the ability to enter any motion or amendment ad-hoc saves us a lot of headaches, and the visual clarity of each vote prevents any confusion and lost time” says Mueller.

Wellington City Council – Council – March 31, 2021

To prevent ‘herd mentality‘, Wellington Council chooses to anonymize the votes during the vote, but shows how each person voted automatically after the vote closes.

The public watching the meeting session on Zoom can instantly see who is voting and what their vote is, since the TownVOTE software seamlessly integrates into their computer and audio-visual system.

Wellington City Council – Extraordinary Council Meeting – June 12, 2021

With the latest update, TownVOTE users can enable “high-contrast” mode so that the display is more accessible to people with color-blindness. The display can also be customized to show bigger visual elements, so that when it’s integrated with the A/V system and/or the Zoom broadcast, public can clearly see what’s being discussed, who voted, and how.

TownVOTE council electronic voting system

TownVOTE

TownVOTE features an adjustable-size voting grid and indication of each vote, so the council members know that their votes have been counted.

Article/Motion summary as well as the Pass/Fail status of each vote is shown for everyone to see, providing clear view and complete transparency to your voting process.

Reports consist of raw data in Excel format and actual, indisputable screenshots of what the voting grid looked like when polling was closed.

You have full control over whether to show the vote’s progress in real-time, or only at the end of the vote to prevent ‘herd mentality‘.

User can pre-enter the questions based on the current agenda and simply call them up in the order they were entered, or easily skip around in any order that becomes necessary.

If a motion is entered from the floor, or an amendment needs to be entered ad-hoc, just duplicate any existing topic or enter a new one in just two clicks and go right back to voting.

TownVOTE Voting Grid Display
TownVOTE voting grid can show individual votes after the vote is closed, or in real time. It adjusts dynamically to show the actual number of voters. Click for a larger image.
TownVOTE Anonymous Voting Grid - Votes Hidden
You can choose to only show that a keypad voted, but don't show who it is and how they voted. Click for a larger image.

Purchase Our Clickers

All Meridia wireless audience response clickers have dedicated Yes/No/Abstain buttons and display for enhanced vote confirmation increasing voters’ confidence in the system and clearly confirming their activity.

Choose your clicker based on battery life, size, display or range.

EZ-VOTE 5
EZ-VOTE 10
EZ-VOTE HD
EZ-VOTE PRO
Coin-Cell Batteries
(6-12 mo life)
Coin-Cell Batteries
(6-12 mo life)
AAA Batteries
(up to 4 year life)
AAA Batteries
(up to 4 year life)
5 voting buttons
10 voting buttons
10 voting buttons
13 voting buttons
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$$
$$$
$$$$
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RollCall Pro or OpenMeeting Users

RollCall Pro software and OpenMeeting solutions are easily replaceable with Meridia’s TownVOTE dedicated, secure devices and software.

We will advise on the best transition and use of the new system, provide one-on-one online training and continue to support you and your staff along the way.

Contact us to have a better experience, better support and better meetings.

How is TownVOTE Different?

We designed TownVOTE with you in mind. In fact, many Town Clerks’ thoughts and feedback went into designing it to what it is today.

Two largest government bodies in the U.S. – The House of Representatives and New Hampshire House of Representatives are using the system today.

We always listened to our clients and made sure that their feedback is heard and implemented as soon as possible.

  • Security first. Our dedicated voting devices (clickers) use a closed-circuit, proprietary RF protocol.

  • We’ll take care of you on the phone or via email. Or learn at your own pace with help from our extensive Knowledge Base or training videos.

  • Customize your Voting Grid to show only what you need to see. Anonymize the results, or show how everyone voted. Suppress the ‘herd mentality’ or ‘herd voting.’

  • Stay offline. You don’t need internet to run things inside the meeting/board room.

  • Optionally, you can allow online participants to join the voting session, but you have the last word on whether to allow them in or not.

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