E-Voting System in Town/City/County Council Meetings
Enable Fast, Digital Hand Voting/Counting
Enforce Standard and Custom Majority Rules
Put Council Members' Votes on Record
Visualize Your Council's or Board's Votes Instantly
Enforce Bylaws, Voting Regulations, FOIA Compliance
Public Health Emergency has been extended until April 11, 2023, and while the live events have been returning to traditional indoor venues, we still recommend that you use Visual Vote Confirmation as a best practice in secure electronic voting.
Thank you for working with us so diligently over the last three years to make things work even in the most difficult of environments.
E-Voting System in Town, City, County, Board, and Council Meetings
Small and medium representative governments across the U.S. and the world have embraced the municipal meeting voting system in their legislative meetings. We integrate municipal voting system with Zoom, Microsoft Teams, WebEx, to create a hybrid of in-person and virtual participants, or if you prefer, disconnect from the internet and vote offline with just the clickers.
City Council Boards small and large have to vote on everyday issues that each town faces. Using the Meridia e-voting system clickers, they can securely cast their vote and get it on the record immediately.
The TownVOTE software uses a clear and easy-to-understand voting grid format with Visual Vote Confirmation that shows in real time whether each member voted, or it can be set up to show how each member voted after the vote is closed.
Ever since Meridia’s TownVOTE voting system replaced the hand and voice votes, when we livestream our business meeting, it makes it easy for councilors, staff and any members of the public to see and understand exactly how a councilor has voted and exactly what they are voting on. It adds so much clarity to the meetings, and it saves a lot of time over any voting confusion. The audience is especially pleased about the added accessibility features.
— Hedi Mueller, Democracy Advisor, City of Wellington, New Zealand
Representative City and Town Councils Using Our E-Voting System
32 City, Town & County Clerks and Counting…
City of Wellington, New Zealand
City of London, United Kingdom
Kentville, Nova Scotia
Butte-Silver Bow, MT
City of St. Petersburg, FL
City of Winter Park, FL
City of Greenville, TX
City of Memphis, TN
City of Medina, TN
City of Cookeville, TN
City of Alliance, NE
Chippewa County, WI
City of La Palma, CA
City of Gillette, WY
Town of Dewey-Humboldt, AZ
Wood County, WI
City of Saginaw, TX
Adams County, WI
Angie Point, IdCMC
City of Caldwell, ID
Brenda J. Delbert
City of Wheeling, WV
City of Milpitas, CA
Scotts Bluff County, NE
Town of Greenwich, CT
James City County, VA
Scholharie County, NY
Sawyer County, WI
Marinette County, WI
Clark County, WA
Portage County, WI
Town of Windermere, FL
City of McLoud, OK
Kenosha County, WI
West Hants, Nova Scotia
What do Clerks Say About TownVOTE
Town of Warren,
Just wanted you to know that everything went great! Thank you so much for your help these past few days. 32 articles and it was done in 1 hour! 😀 I never dreamed I'd be home for Monday night football, but I'm not complaining!
Owner of a 300-keypad system
Town of Dedham,
Our first time using an electronic voting system was awesome! Everyone loved the clickers; it's the talk of the town!
Owner of a 300-keypad system
R. Christopher Brittain
Town of Lee,
We are a representative government, so we show how each representative voted instantly after the vote was closed, which saves a lot of time manually counting each vote. We also no longer have to vote for "Yea" and "Nay" separately. Our constituents like that they can see (in-person or over Zoom/broadcast) how their rep voted and whether they represent them well.
Owner of a 400-keypad system
Town of Sturbridge,
At my last town meeting, the clickers saved me. We had many motions with a 2/3 majority. With the TownVOTE system, it was calculated instantly even with over 1,000 people. In the past, these kinds of meetings would spill into many hours.
Owner of a 1,000-keypad system
Town of Warren,
Everything at our first town meeting with the electronic voting system went great. Everyone liked seeing the results immediately. Having the clickers cut off at least an hour of the meeting.
Owner of a 300-keypad system
Town of Seekonk,
Overwhelmingly, Seekonk voters loved the voting devices!!! Positive comments have been coming in all day. Voters especially liked being able to vote anonymously. One resident said that our first town meeting with the clickers was the best and most productive in the 50 years he's been coming to them.
Owner of a 800-keypad system
Town of Rehoboth,
Nicely done – you are providing Massachusetts voters, young and old, with the technology that makes our town government even more successful ~ thank you!
Owner of a 2,000-keypad system
Town of Stow,
Everybody thought the clickers were great. The indoor and outdoor votes were captured simultaneously and tallied in seconds—which wouldn’t have been possible if we had been voting in a traditional manner.
Owner of a 300-keypad system
Town of Wenham,
The value of EZ-VOTE was evident immediately. Everyone in town knew how long votes usually took, but with EZ-VOTE we had a complete and accurate vote count in, literally, 30 seconds. And even when the vote was close there was no question about its accuracy. There were no calls for hand recounts that could have taken half an hour to complete.
Owner of a 750-keypad system
Town of Sterling,
In the past, counting hands or colored cards took time. If there was a close vote or a contested vote that demanded a recount or prompted a call for an actual paper ballot, that could easily take 20 minutes or more per vote. With the wireless clickers and EZ-VOTE, the votes could be captured, counted, and presented in seconds. The numbers were exact, and there was no question about how things were decided.
Owner of a 450-keypad system
Town of Leicester,
The first time people used Meridia’s EZ-VOTE system in a town meeting, they go so excited. They were thrilled with the remotes. They were simple to use. People could see the questions on the screen in the front of the room and knew which button to push to cast their vote. The pressure was gone, and people could vote the way they wanted to—and then they could see the results on the screen in seconds.
Owner of a 720-keypad system
Town of Uxbridge,
From the perspective of the people trying the systems, it came down to the keypads. Everyone preferred the keypad from Meridia Interactive, which has a screen that confirms both how you voted and confirms that your vote was counted. The other ARS system keypad didn't have a screen and didn't provide this feedback, which was very important to our residents. They really wanted to know that the system was accurately capturing their votes.
Owner of a 1,000-keypad system
Town of Rutland,
We could not be more happy with the purchase of our new Meridia software and keypads. We needed something fast and reliable for our first ever outdoor Town Meeting. Every step of the process with Meridia was exceptional. From the set up, to the customer service, to the product itself was so easy and user friendly! I would absolutely recommend Meridia.
Owner of a 500-keypad EZ-VOTE 5 system
How is TownVOTE Different?
We designed TownVOTE with you in mind. In fact, many Town Clerks’ thoughts and feedback went into designing it to what it is today.
Two largest government bodies in the U.S. – The House of Representatives and New Hampshire House of Representatives are using the system today in their legislative voting.
We always listened to our clients and made sure that their feedback is heard and implemented as soon as possible.
Security first. Our dedicated voting devices (clickers) use a closed-circuit, short-range, proprietary RF protocol.
We’ll take care of you on the phone or via email. Or learn at your own pace with help from our extensive Knowledge Base or training videos.
Customize your Voting Grid to show only what you need to see. Anonymize the results, or show how everyone voted. Suppress the ‘herd mentality’ or ‘herd voting.’
Stay offline. You don’t need internet to run things inside the meeting/board room.
Optionally, you can allow online participants to join the voting session, but you have the last word on whether to allow them in or not.
Easier. Cheaper. RollCall Pro or OpenMeeting Replacement.
Why pay an expensive annual subscription?
RollCall Pro software and OpenMeeting solutions are easily replaceable with Meridia’s TownVOTE dedicated, secure devices and software for all your municipal and county digital voting.
We will advise on the best transition and use of the new municipal meeting voting system, provide one-on-one online training and continue to support you and your staff along the way.
Contact us to have a better experience, better support and better meetings.
Cheaper - Why Pay Thousands of Dollars?
Plug & Play - Easy to Deploy.
Reputable - See Our Testimonials.
Secure - Offline by Default. Online if Needed.
Meeting & Voting Security Best Practices
Everyone involved in a town meeting, from the participants to the organizers need to do their part in ensuring that the voting is secure, accountable and accurate.
Meridia provides a highly secure, offline, close-circuit, short-range system that can be configured to your needs and defaults to a Visual Vote Confirmation for absolute vote integrity. As a meeting organizer, you need to make sure that the vote happens in a secure environment.
Visit our Electronic Voting Security page for full details. Here are a few highlights on how to make the meeting and especially the voting as secure as possible.
What Meridia System Offers
Proprietary Radio Frequency (RF) protocol with multiple layers of security checks, like detection of channel interference.
The close-circuit nature of the system and relatively short range means that only the people in the immediate vicinity of the system can vote.
You can ask that we ship the system so that only specific keypads can work with the pre-configured base receiver (antenna).
Lost clicker can be prevented from voting by removing it from the (required) participant list.
The software allows for keypads to be assigned to individuals, while still keeping the vote results anonymous.
Many voting screen configuration options, including Vote Confirmation Grid, Anonymous - No Grid, and combination thereof.
What You Need to Know
Distribute keypads only to the registered voters. Secure the remaining/undistributed keypads to prevent theft.
Secure the perimeter of the voting area. Make sure no unauthorized persons are in it.
Control the movement of voters in and out of the voting area. Collect keypads when they leave.
Make sure your computer running the Meridia software is up-to-date and secure.
Test the system before each meeting. Use one or two test questions to teach the audience how to use it.
Set up a Visual Vote Confirmation screen to allow the audience to audit their votes.
We recommend that you create a Checklist of things you need to do before each meeting and that you designate staff that will be responsible for each element/task. You can base your version of the Checklist on ours – find it in the Knowledge Base.
See How Cities Around the World Use TownVOTE
Town of Greenwich, CT, after two months of diligent Pilot program, used their electronic voting system for the first time on December 12, 2022.
Greenwich utilizes the Representative Town Government and holds Town Meetings where due to their specific requirements, they needed to use the Hybrid Mode in TownVOTE, which allows both offline and online participants cast their votes at the same time.
Town of Greenwich, CT – December 12, 2022
They were able to realize significant, 80% improvement in speed of voting, compared to the traditional methods and almost instant vote resolution.
Both online and offline Greenwich district representatives were also able to visually confirm their votes after they were cast, further improving the new method of voting.
During the Council Meeting of City of Wellington in New Zealand, the items being voted on come up quick and they need to record the vote just as fast.
Wellington’s Democracy Advisor, Hedi Mueller says: “In the past, it wasn’t clear which clause the councilors were voting on, and it was difficult for the public to see and understand exactly how a member of the council has voted.” Now, the visual record of each vote and related reporting is immediately available to the Town Clerk and if needed, to the public, too.
Sometimes the councilors move multiple amendments so the TownVOTE software operator has to enter everything on the fly and quickly get back to the vote to continue the session. “To be able to prepare the entire agenda ahead of time, but also have the ability to enter any motion or amendment ad-hoc saves us a lot of headaches, and the visual clarity of each vote prevents any confusion and lost time” says Mueller.
Wellington City Council – Council – March 31, 2021
Wellington chooses to anonymize the votes during the vote to prevent ‘herd mentality‘, but shows how each person voted automatically after the vote closes.
The public watching the meeting session on Zoom can instantly see who is voting and what their vote is, since the TownVOTE software seamlessly integrates into their computer and audio-visual system.
Wellington City Council – Extraordinary Council Meeting – June 12, 2021
With the latest update, TownVOTE users can enable “high-contrast” mode so that the display is more accessible to people with color-blindness. The display can also be customized to show bigger visual elements, so that when it’s integrated with the A/V system and/or the Zoom broadcast, public can clearly see what’s being discussed, who voted, and how.
Purchase Our Clickers
All Meridia wireless audience response clickers have dedicated Yes/No/Abstain buttons and display for enhanced vote confirmation increasing voters’ confidence in the system and clearly confirming their activity.
Choose your clicker based on battery life, size, display or range.